Receipt Organizer

Auto-Rename & Organize
Scanned Receipts with AI

Last updated: August 2026

Scan a whole stack of receipts as one PDF. The AI splits it into single receipts and names each file by vendor and date, like Receipt_OfficeDepot_2026-03-15.pdf instead of scan_001.pdf. Amounts are not extracted.

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To split and rename receipts automatically, you upload the receipt stack as one PDF. The AI recognizes from the content where each receipt ends and names every file by type, vendor and date, like Receipt_OfficeDepot_2026-03-15.pdf; invoices are named InvoiceNumber_Company. You get a ZIP of single PDFs plus a CSV overview. Amounts and tax are not extracted.

A batch scan of receipts is useless until it's split

47 pages, one file, no names. Scanning was the easy part.

One PDF, 47 receipts, no overview

The month's stack sits on the desktop as scan_001.pdf. Nobody knows which receipt is on page 23 without paging through the file.

Thermal paper fades

Receipts turn pale within months. Scan them only at tax time and you often have nothing but gray streaks left.

Photographing one by one eats the evening

Scanner apps want each receipt on its own: align, shoot, name, save. For 47 receipts that's an hour; for three months of fuel and meal receipts, an evening.

Single scans in an app or a batch upload

Scanner apps capture one receipt at a time. The upload takes the whole stack.

Step	Scanner app, one at a time	Docusplit, batch upload
Capture	Photograph every receipt individually	Scan the whole stack as one PDF; the AI splits it
Filename	scan_001.pdf or the capture date	Receipt_OfficeDepot_2026-03-15.pdf, invoices as InvoiceNumber_Company
Multi-page receipts	Merge pages by hand	Continuation pages are recognized from content and stay together
Amounts and tax	Extracted, depending on the app	Not extracted; this is not a bookkeeping tool
Faded thermal receipts	Stay unreadable	Stay just as unreadable; the file is then named Document_Page_N.pdf
Overview	None	CSV with filename, type, sender, date and confidence

Receipt scanners compared

Veryfi, Tabscanner and Smart Receipts extract amounts and tax; Docusplit does not. In return, the upload splits the whole stack and names every file. Prices from the vendors' pages, as of August 2026.

Tool	Splits a receipt stack	Names files from content	Extracts amounts & tax	Price (as of August 2026)
Docusplit				30 free pages, then from €9.99/month
Veryfi	Via PDF Splitter add-on			100 docs/month free, then from $500/month
Tabscanner				Free tier, then from $24/month
Adobe Scan		Manual		App free, Premium $9.99/month
Smart Receipts			In the Pro plan	Free; AI extraction from $12.99/month

How it works

From a paper stack to named single files.

Scan the stack as one PDF

Put receipts, fuel slips and restaurant checks through the scanner one after another, each receipt on its own page. Several receipts on one sheet can't be separated, because the AI splits whole pages. Save everything as a single PDF.

Upload and pick Documents mode

The AI reads each page, detects where one receipt ends and the next begins, and reads the vendor and date for the filename. Expect about 10 seconds per page.

Download the ZIP of named files

Each receipt comes back as its own PDF, like Receipt_OfficeDepot_2026-03-15.pdf, plus a CSV with filename, type, sender and date. Bookkeeping stays in your accounting software.

Clean single files instead of one batch scan

The upload handles splitting and naming. What it doesn't handle is stated right next to it.

Vendor and date in the filename

The AI reads the receipt type, vendor and date from each page and builds the name from them. Amounts, tax or line items are not extracted.

The whole stack in one upload

One PDF up to 50 MB; only your quota limits the page count. Multi-page receipts such as hotel bills stay together.

Deleted after processing, no AI training

Files are transferred over TLS, kept only while processing and then deleted from our servers. AI analysis runs through the OpenAI API and is never used for training; see our privacy policy.

What the AI reads on a receipt, and what it leaves alone

A batch scan with 40 receipts is one file without names. The upload turns it into 40 files with names. To do that, the AI reads each page and answers two questions: does a receipt end here and a new one begin? And what should this receipt be called, based on its content?

For the filename it reads the receipt type, the vendor and the date. A store receipt becomes Receipt_OfficeDepot_2026-03-15.pdf, a fuel slip Receipt_Shell_2026-03-02.pdf. If the AI recognizes an invoice with an invoice number, the file is named InvoiceNumber_Company instead. Multi-page receipts, hotel bills for example, stay one file.

Amounts, tax and line items are not extracted, and the output PDFs get no text layer; the pages are copied unchanged. Handwritten notes, badly faded thermal receipts and scans below roughly 200 dpi are harder to read. Such pages are named Document_Page_N.pdf, and the CSV shows "Not recognized".

Receipt boundary and filename are read per page

Receipt_Vendor_Date, or InvoiceNumber_Company for invoices

Amounts and tax are not read; no text layer in the output

Receipts and invoices are named differently

Invoices carry an invoice number, a sender and a recipient and follow a similar layout. After splitting they are named InvoiceNumber_Company, for example INV-2026-0481_OfficeDepot.pdf. If your stack contains only invoices, pick Invoices mode; the page on detecting and splitting invoices covers that case.

Receipts are more varied. Grocery receipts, fuel slips, restaurant checks, parking tickets, train tickets: each looks different, many are printed on thermal paper, some carry handwritten notes. That is why they are named Type_Vendor_Date, for example Receipt_Blue-Harbor-Cafe_2026-03-18.pdf.

Both cases run in Documents mode in a single pass. The AI checks each page for an invoice and applies the matching pattern. In the end, invoices and receipts sit split and named in the same ZIP.

→ Detect and split invoices

Invoices as InvoiceNumber_Company

Receipts, slips and tickets as Type_Vendor_Date

Both in one pass in Documents mode

For filing and your accountant, one receipt per file is what counts

Accountants and bookkeeping tools, from QuickBooks and Xero to Dext or a DMS, expect one receipt per file. That is exactly what the ZIP delivers, with every receipt on its own, vendor and date in the name, and the date as YYYY-MM-DD so the folder sorts chronologically.

The _overview.csv lists, for each file, the filename, page, whether it is an invoice, the document type, sender, date and a confidence value as a rough guide. It is a filing overview for double-checking; amounts are not in it, and the bookkeeping entry is still made in your accounting software.

How long receipts must be kept differs by country. For US readers, the IRS general rule is 3 years, with some cases stretching to 7; other countries set their own periods, so check the rules that apply to you. Scan thermal receipts early, while they are still legible, and keep in mind that the ZIP does not replace an archive that prevents later changes.

One receipt per file, date as YYYY-MM-DD

CSV for double-checking, without amounts

Retention differs by country (IRS general rule: 3 years); the archive stays your job

Features for the receipt stack

Upload a stack, download split and named files.

The whole receipt stack in one upload, one PDF up to 50 MB
Vendor and date are read for the filename
Filename Type_Vendor_Date with ISO date, invoices as InvoiceNumber_Company
Multi-page receipts are recognized from content and stay together
CSV overview with filename, type, sender, date and confidence
Optional folders in the ZIP by month or by vendor
Store receipts, fuel slips, restaurant checks, tickets and invoices in the same stack
Files deleted after processing, never used for AI training

Before

receipts_march_2026.pdf (47 pages)

After

Receipt_OfficeDepot_2026-03-15.pdf

Three stacks, one routine

Where small receipts pile up and eventually have to be in order.

Travel expenses after a trade show week

Hotel, taxi, train, meals: 30 receipts in a jacket pocket. Scan once, upload, and every receipt is named by vendor and date. The amounts go into the expense report the way they always did.

The receipt box at year-end

The client's shoebox is scanned as one PDF. The accounting firm gets named single files plus a CSV and can take them into bookkeeping instead of sorting first.

The weekly stack in retail and hospitality

Purchase receipts, delivery notes and restaurant checks come in daily. On Friday the stack is scanned; the ZIP then holds every receipt on its own, named by vendor and date.

FAQ: splitting and renaming receipts

Can the AI split a batch scan into single receipts without separator sheets?▼

Yes, that is the core of it. You scan the receipt stack as one PDF and upload it. The AI recognizes from the content where one receipt ends and the next begins and keeps multi-page receipts together. Each receipt has to be on its own page; several receipts on one sheet can't be cut apart, because only whole pages are split.

How are the split receipts named?▼

Store receipts and slips are named Type_Vendor_Date, for example Receipt_OfficeDepot_2026-03-15.pdf. If the AI recognizes an invoice with an invoice number, the file is named InvoiceNumber_Company. The date is written as YYYY-MM-DD, and filenames are at most 100 characters long.

Which receipt types does the AI recognize?▼

Store receipts, fuel slips, restaurant checks, parking and train tickets and invoices, mixed in the same stack. It reads the type from the receipt itself; there is no fixed list and no templates.

What is in the CSV overview?▼

For each file the CSV lists the filename, page, whether it is an invoice, the document type, sender, date and, for invoices, invoice number and company, plus a confidence value as a rough guide. Fields that couldn't be read are marked "Not recognized". It is a filing overview, not a bookkeeping export; amounts and tax are not extracted.

Does this replace my accountant or my bookkeeping software?▼

No. You get split, named PDFs and a CSV, which is the groundwork for the handoff with one receipt per file, the way QuickBooks, Xero, Dext or a DMS expect it. Booking the expense, documenting your process and keeping a tamper-proof archive remain with you or your accountant.

What happens when the AI splits wrongly or can't read a receipt?▼

Badly faded thermal receipts, handwriting, scans below roughly 200 dpi and blank back sides are read poorly or not at all. Such pages are named Document_Page_N.pdf and appear in the CSV as "Not recognized"; with folders by month they land in Unknown/. Check those files and the confidence column first. Faded print can't be restored by the AI either, which is why scanning early pays off.

How is this different from splitting invoices?▼

Invoices carry an invoice number and a similar layout, so they are named InvoiceNumber_Company. Receipts have no fixed structure and are named Type_Vendor_Date. This page is about receipts; for pure invoice stacks there is Invoices mode and the page on detecting and splitting invoices.

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