Sort Scanned Documents
with AI

Docusplit automatically recognizes over 10 document types. These include invoices, contracts, letters, notices, and forms. Bank statements, insurance policies, and receipts are also reliably detected.

The AI analyzes the content of each page. It assigns it to the matching document type. Even with poor scan quality, the recognition rate exceeds 95%. Documents in German and English are equally supported.

After sorting, Docusplit creates a logical folder structure. Choose from three options: by document type, by sender, or by date. Each file lands in the correct folder.

File names are automatically descriptive. Example: Invoice_Amazon_2025-01-15.pdf. You find every document in seconds. According to AIIM, 7.5% of all documents get lost without a unified filing system (Source: AIIM Research).

AI classification identifies the document type automatically based on content. The technology combines OCR with a language model. First, text is extracted from the scan. Then the language model analyzes context and structure.

An invoice has typical features. These include invoice number, amount, and due date. The AI reliably detects these patterns. It distinguishes invoices from contracts and reminders from credit notes.

According to McKinsey, knowledge workers spend 19% of their time searching for information. Automatic classification drastically reduces this effort. Documents are immediately categorized and findable.

A consistent naming convention is key to findability. The best pattern follows: Type_Sender_Date.pdf. This lets you recognize file contents at a glance.

Docusplit names documents automatically using this pattern. scan_042.pdf becomes Invoice_Telekom_2025-03-01.pdf. The AI extracts type, sender, and date directly from the content.

Good file names make full-text search unnecessary. You instantly see what a file contains. According to IDC, recreating a lost document costs an average of €120 (Source: IDC Research).

Docusplit delivers sorted documents as a ZIP file with folder structure. This structure can be directly transferred to any cloud storage. Simply extract and upload to Google Drive, Dropbox, or OneDrive.

The included CSV file contains all metadata. You can import it into DMS systems. This works with SharePoint, M-Files, and DocuWare.

According to Eurostat (2024), 74% of EU enterprises have reached basic digital intensity. Cloud-based filing is the most common approach. Docusplit eliminates the manual sorting step.

Tax firms process hundreds of receipts per client. Automatic sorting assigns invoices and notices to the right clients. Time effort drops by up to 90% (Source: McKinsey Digital).

Property managers receive mail for dozens of properties. Docusplit sorts utility bills and contractor invoices automatically by property. Every document lands in the correct folder.

In healthcare, patient records must be archived in GDPR compliance. Automatic classification ensures correct assignment. Architecture firms, insurance brokers, and associations also benefit from AI-powered sorting.

Tip 1: Scan mail on the day it arrives. This prevents pile-ups. Regular scanning takes just a few minutes per day.

Tip 2: Use a consistent folder structure. Choose between date, sender, or document type. Don't mix systems.

Tip 3: Spot-check the results. The AI achieves over 95% accuracy. Occasional reviews build trust.

Tip 4: Back up your digital archive regularly. Security experts recommend the 3-2-1 rule: three copies, two media types, one off-site location.

Document workflow automation eliminates the manual steps between scanning and filing. Without automation, every document passes through the same tedious chain: scan, open, read, classify, rename, move to folder. For a stack of 50 pages, this process easily takes two hours or more.

Docusplit delivers end-to-end document workflow automation in a single step. Upload your scanned PDF and the AI handles everything: it detects document boundaries, classifies each document, extracts metadata, and generates meaningful file names. The result is a ready-to-file ZIP with a clean folder structure.

According to McKinsey, organizations that adopt document workflow automation reduce processing time by up to 90% (Source: McKinsey Digital). The fewer manual touchpoints in your workflow, the fewer errors occur. Document workflow automation turns a multi-hour sorting task into a 30-second upload.

Digital document management replaces paper-based filing with structured, searchable archives. Paper documents get lost, degrade over time, and cannot be accessed remotely. A digital document management system solves all three problems at once.

Docusplit simplifies the transition to digital document management. Scan your paper documents into a single PDF, upload it, and receive perfectly sorted and named files. No manual classification needed. The AI creates the foundation for a well-organized digital document management system automatically.

According to Eurostat (2024), 74% of EU enterprises have reached basic digital intensity. Businesses that digitize early gain a competitive advantage through faster retrieval, better compliance, and lower storage costs. Digital document management is not a future trend — it is a present necessity.